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ECP provides a full range of services and software to assist higher
education institutions to automate their processes. We understand
the unique requirements of the higher education environment and
can integrate imaging with student information systems, which
can be used university wide. We specialize in implementing data
capture, workflow, imaging, forms processing, and COLD in departments
such as:
Financial Aid
ECP helps higher education institutions capture student paperwork
as it arrives, including Institutional Student Information Records
(ISIRs), and immediately begin the application processing and
award approval procedure. Our solutions eliminate the time delays
caused by manual handling processes. As a result, Financial Aid
applicants can be informed faster of the status of their application.
By using ECP’s solutions, Financial Aid departments can:
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Provide more accurate processing and prevent lost documents.
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Attract a higher quality student by providing faster turnaround
of the applications.
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Turn disparate documents like applications and transcripts into
complete files for each
applicant and coordinate files with other departments.
•
Reduce paper files resulting in better space utilization
•
Respond to ad-hoc requests for service from students and other
offices in a timely
manner.
•
Automatically recognize application materials and acquire data
through form processing
and optical character recognition technologies.
To learn more about our Financial Aid experience, click
here
Admissions Processing
Colleges and universities face the challenge of receiving and
processing applications for admissions. With shrinking budgets
and increasing numbers of students applying, institutions must
find cost-effective ways to process thousands of applications
in a short period of time. These applications must be reviewed
accurately and efficiently, and students must be notified of the
results in a timely manner. ECP offers Admissions Ready, an accelerated
Web Based Admissions System for Higher Education Institutions.
Admissions Ready Can:
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Track where an application is in the process at any time.
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Quickly retrieve any documents or images associated with an application.
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Move the files from the file room to a desktop PC.
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Eliminate the bottlenecks in processing admissions applications
and supporting documents.
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Easy Web based interface for all users and applicants.
•
Promote business routing logic to manage the admission process
more effectively.
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Improve staff productivity by providing concurrent access to admissions,
registration,
human resources, financial aid and business office documents.
To view the Admissions Ready document, click
here.
Alumni Development
ECP provides solutions that help Alumni Development departments
maintain better information about graduates, improve processes
and store information related to donors and the donations. Some
of the benefits to using ECP’s technologies include:
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Received checks can be automatically scanned and entered into
the system, triggering
a workflow to send thank you notes and tax forms to the contributor.
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The ability to store copies of the checks within the system.
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Single point access to maintain graduate and donor data.
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Users from alumni development can immediately answer inquiries
regarding the status
of donations throughout the entire process.
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Improved gift processing and promoting business routing logic.
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Reduced paper files and reduced labor costs.
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Reduced storage space requirements and the amount of time required
to process
and retrieve documents.
Controllers Office
ECP provides document imaging and workflow solutions for finance
departments to automate business processes and provide easy access
to documents. Our solutions provide the ability to scan and route
invoices, refund checks, travel expense statements, check request
forms, statements/ correspondence, express vouchers, adjustment
vouchers, journal vouchers, PO vouchers, and other documents.
Some of the benefits of using these technologies include:
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Less time researching questionable invoices.
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Quickly answer vendor inquiries.
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Monitor how invoices are handled, their status, volume and the
time it takes to get
them entered and processed.
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Eliminate lost, misplaced or destroyed paper documents that result
in lost discounts
or unpaid invoices.
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View purchase orders and invoices side-by-side to quickly spot
items that cause delays
in processing.
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Fewer paper documents to handle.
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Manage tax and government compliance.
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Reduce costs and improve services by quickly accessing account
information and immediately
retrieving documents.
Student Records
ECP can help higher education institutions maintain better records
and information about their students by using document management
workflow, and imaging solutions. Some of the benefits of using
these technologies include:
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Organization and maintenance of all student records.
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Maintenance of correspondence and relevant documents such as immunization
records,
notes and correspondence to and from parents.
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Less paper utilization and reduced storage space requirements.
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Improved staff productivity by providing concurrent access to admissions,
registration,
human resources, financial aid and business office documents.
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Single point access to any type of information related to a student
or previous student.
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Faster production of transcripts and verifications of enrollment.
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Business routing logic to support contact with students as necessary
to correct or clarify
any administrative status.
To learn more, contact ECP
Sales.
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